Board portals make the process of planning meetings easier by allowing members access to the meeting materials, communications from fellow directors the organizational policies, as well as their assignments in one place. They can save organizations money by removing the home need for meeting materials to be sent via email or postal mail.
When choosing a portal for your board pick one that has an user-friendly design. This will make it easy for your board members and leadership to navigate using their preferred devices. Also, take a look at the quality of service and reputation of the company. Be sure that they are able to answer any questions you may have as well as provide training and help with problems with the software.
Meeting preparation is made easier with agenda builders on boards It’s also easy to secure private pages, linkable outline templates and more. It’s also possible to create an agenda template for meetings using the agenda, which can reduce preparation time.
During meetings, the ability to access documents immediately is vital. having the most current information available allows for better decision-making and prevents frustrating time delays. Board portals let members access all required information and documents on their smartphones, tablets or laptops, eliminating the requirement to request and then receive paper documents or to transport them to the meeting location.
A paperless board meeting system can also support more sustainable business practices and improve ESG objectives. Board management software reduces environmental impact by up to 95% when compared with traditional board packs.