Document sharing is a crucial element of collaborative business processes. If it is not done correctly this could give hackers the opportunity to steal sensitive documents.
Secure Document Sharing is the digital distribution of information deemed confidential or private, such as personally identifiable data (PII) or protected health information (PHI). This includes documents in progress that are circulated to colleagues to collaborate and review. It is often used in the context of M&A activities and requires a solution that enables the exchange of large files in a highly secure online environment, and one that protects archived work-in progress documents as well as the collaborative process itself.
The most popular method is via cloud-based secure file sharing solutions that permit users to view files online in a controlled manner (e.g. Printing, copying, and screen-scraping prevention are all common methods. It also gives you precise control over shared files and folders, and it can also enable advanced security features like audit trails as well as encrypted.
Peer-to peer document sharing is another alternative. It lets computers communicate directly with each other to transfer files, without hosting them on central servers. It has a few advantages, such as reduced storage requirements, higher transfer speeds as well as a more customized experience. However, it also comes with serious risks which include the accidental publication of private information and viruses, malware and worms. It is not recommended to be used in environments that are strict with security regulations. Mimecast’s Secure Document Sharing Solution provides a highly secured way for teams within an organization to share documents with outside parties as well as internally. It can be triggered manually or automatically, based on administrator-defined policies. It https://virtual-datarooms.org/what-every-portuguese-business-needs-on-their-manda-documents-checklist-a-comprehensive-guide/ also supports different levels of collaboration and access, to ensure that it is in line with organizational governance and best practices for secure document sharing.